balance

COVID-19 and the great reset.

This is undoubtedly a period of immense uncertainty and change for us all. The global pandemic, that is COVID-19, has impacted so many lives across the globe and seen countless people lose loved ones. It is so difficult to quantify the impact of such a horrific crisis. It has crippled industries, redefined how we connect with each other and uprooted so much of our lives. As I type this our southern teaching colleagues in Victoria have returned to online learning as outbreaks of the virus continue to spike.

As we, at least for now, begin to emerge from the Australia wide lock down, as cafes, supermarkets, parks and schools begin to see more of us returning to workplaces we are left with a feeling of “what now?” Will the world ever be back to how it once was or do we find ourselves in a place of having to redefine our new normal? At least for me, in the industry that I am so proud to be a part of, education, it seems that the latter is the case. We now find ourselves in a place that so different to where we were.

As educators, COVID-19 has caused us to go back to the basics of what we do. For me, as an optimistic “glass half full” kind of guy, it has caused us to reset and ask some fundamental questions.

How can we connect more authentically with our students?
What are the essential roles of schools?
How can we find innovative ways to engage all of our learners?
How can we build and enhance productive connections with our parent community?
How do we lead and build staff capacity?
What are some of the things that we need to keep, change or stop doing?

I wonder how the year 2020 will be remembered? I wonder if it will a period in history that we look back on with regret and change nothing, or will it be a time in education that we remember how much we connected in new ways with our school communities. I am optimistic that it will be the latter.

Posted by Mathew Green on July 26, 2020 / Posted in Uncategorized

Getting Things Done: Helpful Productivity Tweaks

This piece originally appeared here.

A little while ago I had had the privilege of interviewing productivity guru and author of Getting Things Done (GTD) David Allen.

Getting things done feels amazing! It builds your confidence and momentum, especially when you’re starting a fresh new year. Unfortunately, many of us find that the to-do list is often much longer than the days in which we have to complete them. As you face the bright new year, here are a few productivity tips to get you off to a positive start with good productivity habits!

Brain dump” your to do list then prioritise

Do you start your day by writing a long to-do list? I love lists, this is step one. Planning your day and your to-dos is a key part of getting things done, and more importantly, getting the right things done.

Your morning “brain dump” gets everything out of your head and onto a sheet of paper or a screen. Once you get it all out of your head, you can look at each task objectively and decide where to schedule them in your week. Creating a prioritised to-do list will help you to manage your time and energy rather than driving blind through a snowstorm of tasks.

Learning how to prioritise: Evaluate the value of each task

You took the time to read this so why not take the time to EVALUATE where you’re putting your energy. One of the best ways to do this is to use a system like the Eisenhower Decision Matrix. This matrix provides four categories under which all your tasks will fall:

Important AND Urgent: Just do it
Important but Not Urgent: Schedule it
Not Important but Urgent: Push Back
Not Important AND Not Urgent: Avoid

Eisenhower decision matrix

Does everything feel urgent AND important all the time? This may indicate that you either have too much pressure in your life OR you’re rubbish at prioritising. If you have too much pressure, you need to make some serious changes in your life because you’re on track for a burn-out – just saying.

But… before you make any drastic changes, let’s just do a little experiment together. Sort your to-do list into the four quadrants of the Eisenhower decision matrix. Consider which tasks produce results that you want and start to prioritise these over the Not important items. You may be getting things done quickly, but are you spending all your energy on doing the right things?

Getting things done with deadlines

When a client or your boss ask you to do something, make a habit of asking the question: “When would you like that by?” This will help your client or superior articulate their expectations and help you to prioritise the work. If they’ve asked for 20 things today, you can follow up by asking: “Which of these tasks/projects are most important this week?”.

Creating deadlines helps to manage the other party’s expectations and your own. When you work without clear deadlines, you tend to focus on getting the easiest tasks on your to-do list done, which may feel satisfying, but doesn’t always pay off.

Manage your mood and stress

When you’re happy and calm you are more productive. You work smarter, you think more clearly and you can work for longer. Schedule activities and establish habits in your day that reduce stress and boost your mood. READER BEWARE. These items will always feel like your lowest priority, but if you make them your #1 priority you’ll be better at getting things done.

Exercise – I hate exercise. I complain before doing it, while I’m doing it, after I’ve done it. But I know that I’m sharper, happier and more effective when I get it done. Choose an activity (walking, jogging, HIIT, weight training, swimming, etc) you can learn to love and do it. Start with 20mins three times/week and build it up from there.
Drink HEAPS of water – I’m talking litres. Start from the minute you wake up and keep sipping until you go to bed. I love coffee, but I limit it to one/day and aim to drink 2.5Litres+ of water/day.
Make time for peace – Stare out of the window, breathe deeply, read a good book, pray, stretch, take a stroll. Whatever it looks like for you, make a little space to relax.
Choose your meals wisely – Treat your body to good healthy food and it’ll reward you with good vibes.
Reflect on your day – Write down your thoughts at the end of each day. Consider what went well in the day and what you would like to do better next time. If something’s bothering you, it should come up in this reflection time. Decide to either let it go or work out a way to resolve the issue and move forward.

Commit to your tools

Do you have about 15 different productivity apps or tools that you’ve “tried out” over the years? Time to quit fooling around and make a commitment. You can become more efficient and effective when you choose just one or two tools for getting things done.

This may take a few days or weeks, but move everything from all your various apps, notepads, pieces of paper into one place. And while you’re at it get your calendar in order. Putting everything in one place will simplify your process and ensure that you don’t miss anything.

Review

Not many people take the time to review how they are performing or how well their tools and systems are working. Schedule time once a month and once a quarter to review how things are going. This is a great time to celebrate your wins and give yourself a pat on the back for what you’ve achieved. It’s also a great time to address those niggling little issues that keep coming up.

If you’ve been getting some negative feedback from others about some area of your work or how you work, make time to consider what the contributing factors might be. Do you need some training or mentoring? Is organisation an issue for you? Could a holiday help? There’s no point in beating yourself up! Approach your challenges with a focus on solutions and you’ll find a way through.

Taking the time to review will ensure that all your hard work is going into the right things.

What about you, do you have any productivity tips for getting things done?

Posted by Mathew Green on January 10, 2017 / Posted in Uncategorized

How to finish the year strong.

It’s easy to sprint out of the starting blocks, tick off your to-do lists and kick goals in Term One of the year. We are excited to be in our new school, on our new class or to be a part of a new team. There are clear, concise professional and personal goals clearly displayed (probably with colour-coded sticky notes). The beginning of any school year is an exciting time. By the Term Two we are well into the swing of things, we have routines established, our new behaviour management program is chugging away and things are humming along beautifully.

Then the Term Three starts, niggling issues start to rear their ugly heads, people start annoying us and we start to get that familiar tickle in our throats. Then, suddenly we realise that Term Four is upon us; reports, parent teacher interviews, behavioural issues, end of year function and the flu season. Before we know it the end of the year is a stone’s throw away. Finishing the year strong is really important as it helps us to launch into the next year. It’s understandable that you might feel lethargic and tired at this point of the year, but now is the time to dig deep and finish strong. Here are some suggestions for finishing your year strong:

Say a specific thank you.

Despite what kind of year you’ve had – inspiring, frustrating, awful or awe inspiring – there is always someone who you can thank. Maybe your supervisor, your principal, a parent or a classroom assistant. Specific and intentional gratitude or praise is amazing for the recipient, but it’s powerful for you too! Gratitude instantly lifts your mood and gives you a better perspective on things.

Tidy your storeroom.

The good ol’ storeroom. That ‘blackhole’ where partially completed class projects, those papier-mâché volcanoes and old syllabus documents are hiding. You’ve put off the clean out for the last three terms, and now things in there are trying to escape. Book an hour or two into your next two weeks and get stuck in there. Be ruthless with decluttering and you’ll love yourself for it in the new year.

Create moments.

Amidst the chaos and complexity of this term take the time to create memories with your students. Create space to talk, to laugh and reflect on the year that it has been.

Plan for 2017.

Take some time to think about what you would like 2017 to look like. Is it time to focus in on your teaching pedagogy or is this the year that you will start working on your resume for your next career step? Whatever the case, take a few moments to dream, imagine and plan for 2017.

No year is perfect. There are a host of things that you could have, should have and probably will do better next year. Despite the year that you have had and regardless of how you feel right now you can still decide to finish 2017 strong.

Posted by Mathew Green on December 09, 2016 / Posted in Uncategorized

What engages your students?

As a teacher you have a responsibility to find the thing that engages and motivates the children in your class. In my first year on kindergarten I had a particularly challenging child. He was from a country that had been through horrific civil war, and was continuing to work through some of the worst cases of human rights violations that I have ever heard of. The story of his past brought me to tears when I heard it for the first time. His mother had fled their home country while pregnant with my student. On the way to a refugee camp her entire family was murdered, but somehow she managed to escape with her unborn child. The child was born in a refugee camp and I can barely imagine the type of things that he was exposed to in the early years of his life. Somehow he and his mother made it to Australian shores and received refugee status.

When this child arrived at school he, as you would expect, displayed very challenging behaviour. He would punch other students to get his way and he stole items from the school that he liked. The student simply could not appropriately settle into the school environment. I didn’t know how to cope with this child, how to manage his behaviour or how to get him to relate to other students. My supervisor at the time advised me to design an Individual Learning Plan (ILP) for him so that I could find out the things that he would respond to best. After weeks of trying different approaches and behaviour management strategies I began to feel frustrated that I would never find the thing that engaged him.

Then one day we were doing a lesson using instruments and talking about beat and rhythm in songs. Out of nowhere the student began dancing and performing his own responses to music. He smiled for the first time in my class and I learnt that he, just like all of the other students in my class, had talent that was waiting to be discovered.

This story highlights the importance of individualising your lessons and the power in finding the things that motivate and engage each and every student in your class. As an educator you have the responsibility and privilege of creating stimulating and engaging learning environments for your class. Every single student in your class has talents and has the capacity to excel in a number of areas.

Posted by Mathew Green on January 23, 2014 / Posted in Uncategorized